Best File Sharing Technologies for Law Firms

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In the fast-paced and document-intensive world of law, effective file sharing is crucial for collaboration, client communication, and maintaining the confidentiality of sensitive information. Choosing the right file sharing technology is a paramount decision for law firms of all sizes. Here we explore some of the best file sharing technologies for legal practices.

ShareFile by Citrix:

Designed with security in mind, ShareFile by Citrix offers law firms a secure platform for file sharing and collaboration. With features like encrypted file transfer, document tracking, and custom access permissions, it ensures that sensitive legal documents remain confidential. Integration with legal software and robust audit trails adds an extra layer of compliance.

iManage Work:

Built specifically for the legal industry, iManage Work provides a comprehensive document and email management solution. Its file sharing capabilities include secure collaboration spaces, version control, and granular access permissions. With a focus on simplicity and productivity, iManage Work streamlines workflows for legal professionals.


NetDocuments is a cloud-based document management system designed to meet the stringent security and compliance requirements of law firms. It offers seamless file sharing, real-time collaboration, and advanced search capabilities. The platform’s focus on mobility ensures that legal professionals can access documents securely from anywhere anytime.

Box for Legal:

Box is a versatile file sharing and collaboration platform that caters to various industries, including law. Box for Legal provides law firms with a centralized hub for document management, secure sharing, and collaboration. Advanced security features, such as access controls and document retention policies, make it a robust choice for legal professionals.

Microsoft SharePoint and OneDrive:

Part of the Microsoft 365 suite, SharePoint and OneDrive offer law firms a familiar and integrated solution for file sharing and collaboration. SharePoint provides a centralized document repository with customizable access controls, while OneDrive ensures secure file sharing and access from multiple devices. If you already use Microsoft 365 suite you’re one step from having a holistic file sharing and collaboration solution for your legal practice.

HighQ Collaborate:

HighQ Collaborate is a cloud-based platform designed to enhance collaboration and file sharing for law firms. It includes features like secure document exchange, task management, and client collaboration portals. With a strong focus on client communication and project management, HighQ Collaborate streamlines workflows for legal teams.

Key considerations on file sharing solutions for law firms:

  • Security and Compliance – Choose platforms that comply with legal industry regulations and offer robust security features, including encryption, access controls, and audit trails. This ensures safety of all parties and mitigates risks of compliance issues.
  • Integration with Legal Software – Choose file sharing solutions that seamlessly integrate with commonly used legal software and case management systems to enhance workflow efficiency. This ensures everyone can focus on the essential tasks without having to waste time juggling with multiple apps and softwares.
  • User-Friendly Interface – Opt for platforms that are user-friendly and intuitive to encourage adoption among legal professionals who may not be tech experts.
  • Mobility – Consider the mobility features of the platform to ensure lawyers can securely access and share documents while on the go.
  • Collaboration Features – Evaluate collaboration tools such as real-time editing, comments, and version control to enhance teamwork among legal professionals.

In conclusion, the right file sharing technology can significantly impact the efficiency and security of a law firm’s operations. By choosing a platform that aligns with the unique needs of legal professionals, firms can streamline workflows, enhance collaboration, and ensure the confidentiality of sensitive legal documents.

If you’d like to learn how we at help4IT can help you optimise your IT operations, visit our legal IT support page or get in touch with our team.

Tom Finnis

Tom Finnis is responsible for the delivery of IT support services and projects to help4IT's clients, as well as the development of the company's cloud infrastructure and related products. Tom has overseen the growth of the Help4IT technical department from 3 to 12 full-time staff, with additional contract workers, creating the systems and procedures to enable the efficient provision of the company's high level of support. More recently he has led the design and deployment of help4IT's multi-site cloud infrastructure.


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