Office moves are an exciting time – you might be heading for a location with more space, increasing your workforce due to demand or taking on smart new premises. However, the reality of the move itself can also be stressful and problematic when it comes to downtime. To ensure business continuity and keep the whole move process as simple and stress-free as possible these are our top tips:
An “everything will work itself out” attitude just doesn’t fly when it comes to any aspect of an office move, from the logistics to the IT. It’s important to be as prepared as you can be so that you’re able to cope with issues and challenges, as and when they arise. Start with in-depth research into the area you’re moving to, its amenities, transport connections, local networks and markets. When you’re looking specifically at avoiding IT interruption, make sure that you’ll have an electricity supply and network connection from Day 1. It also pays to have a back up plan in case that doesn’t happen.
List your worst case scenarios
Risk management starts with an awareness of what the worst possible outcomes could be in any given situation. So, when you’re planning your office move it’s a good idea to list the worst case scenarios when it comes to your IT – and then plan for how you’d cope with each one, quickly and efficiently. With this kind of planning you’ll find that if something does happen during the move it won’t throw you off track. Instead, you’ll already have steps in place to deal with it.
IT audit the new location
IT has such a fundamental role to play in business survival these days that it needs to be a priority concern when assessing a new location. A thorough audit of the premises you’re moving to should be used to establish speed and reliability of any current bandwidth, for example. It’s also useful to carry out an assessment of the electricity supply and connections and utility wiring or piping. You’re looking both at concerns of safety and also supply.
Planning is crucial
Just like the physical furniture in the new location, you’ll also need to plan in advance where the IT is going to go. This will depend on how much physical equipment you have on premises but could include planning for the location of everything, from servers and administration systems, to individual computers. The plan should take into account how each piece of IT that you use will connect to the network and to other IT equipment. The idea being that when everything is in the right place, connected and switched on, it should function as planned.
If you’re not sure, ask
A badly managed office move can have serious consequences for business continuity, reputation and profits. It’s not the start that you want to have when occupying new premises or scaling up your business. So, if you’re not clear about how to ensure that your office move is without interruptions it’s always a good idea to ask for help.
At help4IT we provide a specialist office move consultancy service designed to make it simple and to provide support from beginning to end.