Cloud computing is driving workforce productivity with advanced technology capabilities that allow organisations to maximize the potential of their mobile workforce. Organisations are struggling to connect distributed business departments that must work collectively to improve staff productivity. True mobility is achieved when employees are able to access applications and perform regular computing tasks via their mobile devices, when the office desktop is not an option.
The following strategies go a long way in improving staff productivity with mobile and cloud technologies:
1. Centralised Systems with Automated Updates
Cloud systems empower organisations with the capabilities they need to connect their employees working in distributed environments. Organisations can establish centralised information repositories and allow role-based access to their employees. With this ability, they can update, manage and access information from anywhere, anytime and from any device. The system is therefore always up-to-date with the latest, accurate and complete information driving business decisions. This approach enables true mobility among employees as the work itself is no longer limited to desktop computers on office desks. Organisations can also replace manual processes with automated operations. For instance, cloud-connected barcode readers and sensors can update the system with accurate data in real-time while eliminating manual intervention entirely.
2. Facilitate Effective Collaboration
The best cloud applications bring together teams that don’t want to wait for the next team meeting to update team members on progress. According to a Frost & Sullivan survey, cloud applications that provide real-time collaboration capability can improve revenues by up to 400%. Cloud technologies allow employees to use their mobile devices and laptops to access corporate network and utilise the necessary business information to collaborate with each other.
3. Operate a Flexible and Scalable Infrastructure
The best cloud applications include the potential to grow and change to align with your organisation’s evolving business requirements. Avoid service level agreements that force your organisation into long-term contracts for cloud applications that might not perform well with products from other vendors. Opt for cloud service subscription models that allow users to switch between service tiers and accommodate peak-usage as required.
4. Personalise Workflow
Invest in cloud applications that deliver information and a user-experience specific to each employee to maximize technology adoption. Personalised cloud applications ensure the right information is provided to the right set of employees in the most acceptable way. Establish role-based access controls to ensure the information is accessible only by the intended recipient.
5. Maintain Service Availability and Security
Cloud solutions are usually hosted in third-party data centers at distant locations. This raises significant security concerns for companies looking to migrate sensitive information to the cloud. However, you don’t have to compromise security and performance of cloud solutions in a bid to improve cost effectiveness and workforce productivity. To avoid these concerns, carefully select cloud vendors capable of delivering uninterrupted services across secure networks. Selecting the most reliable vendor with industry-proven record of offering 99.999 percent service uptime ensures that cloud applications are always accessible, whilst a robust backup and disaster recovery plan will further reduce exposure to any risk of data loss.