6 top collaboration tools for the modern small business

Last week we announced our sponsorship of and participation in the O2 Smarta 100 Awards – a four-month event that highlights the most resourceful, inspiring and disruptive small businesses in the UK. help4IT will be providing insight and contributing to the debate at the O2 Smarta 100 All Day Event on 9th September, which focuses on the theme of collaboration. This got us thinking.

We asked ourselves the question, “What applications do small businesses need to really get into the swing of collaboration?” We went away and did some research and found some great suggestions out there. We rounded up all the best ones and combined them with our own to make this incredible list of the six top picks for small business collaboration tools.



AffinityLive is a customisable business system designed to help businesses manage clients and projects. It offers tools to organise business contacts, email and calendars, as well as share information and documents with your colleagues.[1]



The Box service offers online sharing and collaboration for any business, from the small home offices to schools to enterprise IT shops. Using Box you can securely store content online to access, manage and share it from anywhere.[2]


Google Apps

Google Apps offers access to Gmail in addition to calendars, documents and Drive (Google’s cloud storage service). All of the services allow users to collaborate in real time, whether it’s editing a spreadsheet in Docs, adding dates to a calendar or uploading files to a directory. Google places a premium on simplicity, with features such as sharing documents through a single click, or setting up videoconferencing sessions through its Hangouts feature.[3] combines real-time screen sharing with powerful meeting tools. Designed to be user-friendly and allowing for multiple everyday uses, offers screen sharing, Internet calling, share control, chat, and the ability to send files. The pro version gives you and enhanced experience: screen sharing with more people, unified audio and international conference lines, a desktop app, meeting scheduler, reporting and window sharing.[4]



HipChat offer your real-time video chat and screen sharing, drag-and-drop file sharing, history retention as well as file storage. And, it works on just about any device, with a desktop app to boot. Well, worth the $0 it will cost you to acquire the HipChat basic version.


Microsoft Office 365

Office 365 gives your people the familiar office apps, but this time they’re hosted in the cloud. Web-based packages give you access through a browser, but upgrade plans offer you desktop versions of all the Office apps you need: Word, PowerPoint, Excel, Outlook, OneNote, Access Publisher and Lync.


External sources

[1], [2]


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