In an earlier post we established the need to put into place certain measures to help protect your business data. We argued that it is essential that businesses of all sizes combine several simple tools and techniques in order to keep sensitive data secure and to comply with regulatory standards.
We think there is more to say on this subject, especially since the tips we have provided below are easy to achieve – making them perfect for small businesses. All it takes is a little planning and the help from a friendly team of IT experts like us.
Here are five more simple things you can do to ensure you keep your business secure:
1. Back up
This may sound obvious but implementing a well-designed backup procedure for all customer and other sensitive data your business handles is essential. In the event of a system meltdown you’ll be glad you did. You should also remain aware of how your different data is backed up, even if it isn’t held by you but is kept on a third-party site.
2. Only keep data as long as you have a use for it
Your data security policy should dictate how you hold data as well as how long it remains on your servers or in your offices. Once you no longer have a need for the data, it must be disposed of appropriately. Data is not always held in electronic format, it can also be stored on paper. Data stored digitally should be removed from its storage devices before those devices are repurposed.
3. Use strong passwords
It is always a good idea to protect data via passwords or other similar encryption methods. For each user that is given access to your business network, there should be a user name and password. Passwords should be a combination of letters, numbers and keyboard symbols and be at least seven characters in length. There is much debate on whether changing your password frequently improves security. We find that one well-crafted, secure password can be better than several obvious ones.
4. Protect your data on the move
Mobility is key for any modern business. If your employees are able to perform work tasks when they are out of the office, your business will likely be more productive. But, taking data off site has its risks. It’s important to encrypt data on portable devices where possible and to ensure all staff know your data security policy well. For staff that don’t need access to certain information, don’t give it to them.
5. Consult the experts
If you need a complete data security solution for your business data but are unsure where to begin, consult a professional. A specialist IT support provider will have the right kind of experience to handle the challenges you face and will be able to make impartial recommendations for security solutions. With a dedicated team of professionals, not only will you be able to resolve problems rapidly when they occur, but you’ll also be able to identify issues beforehand and prevent them from developing.
Why not get in touch with help4IT and learn how we can help your small business keep its data secure?