The help4IT team implemented a full migration to the cloud for Age UK Camden, enabling them to continue operating successfully during the pandemic
A transformative IT project helped Age UK Camden, a charity helping older people in the London Borough of Camden, consolidate data across the organisation, standardise the applications they use, and retire their on-premise server. With a full migration to the cloud completed prior to the Covid-19 pandemic, the organisation was able to continue operating successfully throughout the crisis.
Age UK Camden is an independent charity that helps older people to stay active, connected, and get the most out of their lives. They have been working with the local community to support older people for over fifty years and have over 100 dedicated staff and around 200 volunteers helping to deliver high-quality, innovative services and activities for older people in Camden. Their overall mission is to work with and for older people in Camden to promote well-being, helping make later life a fulfilling and enjoyable experience.
Age UK Camden operates over four sites, with their head office at Tavis House, Tavistock Square, two-day centres (Kings Cross and Hampstead), as well as a shop on Leather Lane. The charity is supported by donations from the public, income from the charity shop and legacies to continue their work.
Age UK Camden appointed help4IT to consolidate data across all sites and their main office to a central location that could be easily accessed by the staff at both the office and from remote locations.
The secondary aim was to standardise the applications and operating systems that were being used by the team across the organisation by upgrading the IT systems that were considered outdated.
There was a strong desire to migrate on-premise hosted services to Microsoft Office 365 and remove the hosted server dependency as the servers had reached storage capacity. This would also involve instructor led training for network users utilising the new Microsoft Office 365 suite, with a focus on SharePoint.
Age UK Camden wanted to ensure that all implementations were in accordance with data protection and network security across both offices in order for them to remain legally compliant.
help4IT migrated Age UK Camden’s core IT infrastructure to the cloud. This included migrating the Exchange Server hosted email services to Exchange Online and file services being migrated from the File Server to SharePoint Online with OneDrive integration to Office 365.
help4IT introduced a cloud-based data backup service to back up all the client’s data and emails via the implementation of the Datto Backupify Disaster recovery solution.
help4IT implemented Azure Active Directory sync which works with Active Directory as an extra layer of security and centralised user management.
help4IT replaced the ageing desktop hardware in the Head Office and Care Centre sites with new Clients for compliance and system integration.
help4IT then reviewed accountancy and HR applications such as Sage 50 accounts and support with the migration of these applications in the cloud.
UPDATE – Age UK Camden received much praise for being fully functional throughout the Covid-19 pandemic, continuing to help the community through lockdown. The solution provided by help4IT not only enabled easier remote working but also gave them great flexibility to get through the pandemic.